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Virtual Appointment Information: Digital Library

Guide is used to communicate information regard the virtual meeting process

Virtual Appointment Information

Welcome to your Virtual Appointment. Below are the basic steps to a successful appointment. For best results, please read through these steps and test your access on the device you will use for your BEFORE your appointment time.  Follow the steps below to meet virtually.

Check your email for a link from your advisor to enter their office. 

Instructions

Step One: Prepare Your Device

You may use either a computer or cellphone for your appointment. Make sure you prepare your device before your appointment time.

 

  • Computer: If you plan to access your appointment from a computer, you must use a compatible browser. If not already installed on your computer, download and install one of the browsers below.

 

  • Cellphone: If you plan to access your appoint from a cellphone, download and install  the Blackboard Collaborate™ app  from the appropriate online app store. 

 

 

 

  • (Please note: the Blackboard Collaborate™ app is not currently available for Microsoft Windows® cellphones.)

Enter Virtual Office - Computer

Step Two: Enter the Virtual Office

Plan to be in your Virtual Appointment at your designated appointment time. Remember that all appointment times are based on Eastern time. (Eastern Standard or Eastern Daylight)

  • Computer: To access your Virtual Appointment via computer…
  • Copy and paste the link located at the top of this appointment sheet into your web browser.

  • Type your name in then click “Join Session”

Enter Virtual Office - Cellphone

  • Cellphone:  If you plan to access your Virtual Appointment from a cellphone…
    • Open the Blackboard Collaborate™ app

Copy and paste the link located at the top of this appointment sheet into the “Blackboard Collaborate Session URL” box

  • Enter your name
  • Click “Join Session”

  • Depending on your cellphone, you may be redirected to a second login screen. If this happens, simply…
    • Enter your name
    • Click “Join Session” again

 

For best results, connect to wi-fi instead of using cellphone data.

Navigate Virtual Office

Step Three:  Navigate Virtual Office
Plan to be in your Virtual Appointment at your designated appointment time. Remember that all appointment times are based on Eastern time. (Eastern Standard or Eastern Daylight)

  1. The main presentation window. This is where you will see the person you are meeting with and material they wish to share with you.
  2. The audio icon can be turned on to allow you to talk and be heard during your appointment. It is in the off position in the picture above. To share audio, click on the audio icon.
  3. The video icon can be turned on to allow you to be seen during your appointment. It is in the off position in the picture above. To share video, click on the video icon.
  4. The raise hand icon allows you to get the attention of the person you are meeting with.
  5. This purple tab opens the Collaborate panel. This is where you will find CHAT and other tools you may need during your Virtual Appointment.

These icons are at the bottom of the Collaborate panel.

 

 

  1. The Open Chat icon allows you to access chat messaging.
  • To create a chat message, click the chat icon.  The Chat Box will open and you will be able to enter and read messages.
  1. The Participants icon shows you who is in the room during the appointment.
  2. The My Settings icon allows you to adjust your camera, microphone, volume, and other settings.
  1. This black tab opens a menu that contains the exit option located at the bottom of the menu.

 

For more detailed written and video instructions visit eStarkState Student Resource - Collaborate.